Finance Ops Associate (Sales Administration Manager)

Naboo recrute !

Ă€ propos

Naboo is the smart, all-in-one concierge for corporate events — helping companies book everything from venues and catering to transportation and team-building activities. Whether it’s a business lunch or a full-blown annual retreat, Naboo makes it happen smoothly and in style.

Behind the scenes, our platform uses AI-powered automation to eliminate the tedious admin and repetitive tasks no one wants to deal with. The result? Less time chasing invoices and emails, more time focusing on what really matters: creating unforgettable moments.

After closing our third funding round in 2024, we’re scaling fast — because let’s face it: the corporate event space is long overdue for a shake-up. Budgets are growing, but tools and workflows haven’t evolved in decades. We're here to change that.

And in a world transformed by remote and hybrid work, real human connection has become a business imperative. From fostering a sense of belonging to building loyalty and culture, in-person events are now essential touchpoints — not just perks.

With intelligent planning, full financial transparency, and a sleek user experience, Naboo is rewriting the rules of corporate event management. We’re not just making events easier to organize — we’re making them matter more than ever.

Descriptif du poste

NB: This job is based in Barcelona

Your role

Your role will be to support day-to-day financial activities and contribute to the company's growth strategy by ensuring the smooth running of the billing cycle and administrative follow-up of Naboo sales.

You will play a key role... 🔑 ensuring rigorous and effective financial management.

You are an essential link between the sales and finance teams.

During this great adventure, here are the missions you will be entrusted with:

  • Administrative and contractual management :

    • Create, verify, and track customer requests
    • Manage any changes to quotes
    • Ensure compliance with administrative documents (terms and conditions, payment terms)
  • Billing & payment tracking :

    • Prepare, issue, and send invoices to customers
    • Check consistency between quotes, invoices, and purchase orders
    • Track payments received and follow up on outstanding payments
    • Work with the accounting department on customer account reconciliation
  • Reporting & analyse :

    • Monitor key indicators (invoicing, collections, payment terms)
    • Identify and report anomalies or discrepancies
    • Produce regular reports for the Finance/Sales departments

Compensation & Benefits

  • Beautiful offices in the center of Barcelona

  • Top-notch work equipment (MacBook) đź’»

  • Events that bring our team together 🎉

Profil recherché

You are the ideal candidate if:

  • Excellent organizational skills and attention to detail

  • Proficiency in Office/Google Workspace, ideally with experience in Pennylane and Hubspot

  • Good understanding of financial flows (invoicing, VAT, collections)

  • Ability to work with multiple teams

  • Good level of written and spoken French and English

  • Responsiveness, attention to detail and reliability, autonomy and sense of priorities, proactivity in problem solving

Naboo is the ideal company for you if:

  • You are looking for challenges and responsibilities

  • You want to contribute to an ambitious adventure

  • You want to thrive and grow in a fast paced environment

Process de recrutement

Step 1: Technical test

Step 2: Video conference with Pierre, Finance Ops Manager (30 minutes)

Step 3: Video conference with Virginie, Head of Finance (30 minutes)

Step 4: Speed dating with 4-5 Naboo team members from different departments, 15 minutes each, for an informal discussion and insights into the company’s culture

Video conference with the CPO (30 minutes)

Informations complémentaires

  • Type de contrat : CDI
  • Lieu : Barcelone
  • TĂ©lĂ©travail ponctuel autorisĂ©
  • Salaire : entre 27750€ et 30750€ / an